1.
Applicability
This policy
applies, except as otherwise stated, to every person associated with CCLP
Worldwide, its Secretariat or any of its Regional or National
Chapters as a
board member, officer, resource person or staff member. The "interests of any
person associated with CCLP Worldwide” include the interests of any person with
whom they have a close personal relationship, including their spouse, life
partner, children, parents, siblings or other close family members.
2.
General Policy
·
Every person associated with CCLP Worldwide
(according to paragraph 1) must avoid or manage any potential real or perceived
conflict of interest (inter alia by refraining from any decision making or
voting on matters subject to a potential conflict of interest), and openly
acknowledge any potential or actual conflict of interest which arises through
his/her association with CCLP Worldwide
·
Conflicts of interest may arise from time to
time in the course of such persons’ activities and decisions. They may arise in
their work for the CCLP Worldwide movement with regard to pecuniary or
financial interests, or interests that impede them in their duty to act in the
best interests of the CCLP Worldwide movement.
·
Members of the International Council/ World
Council/ Academic Council, and or any similar governance body of any National
or Regional Chapter, shall declare their financial and non-financial interests which
could potentially lead to or could conceivably be perceived as a conflict of
interest. Such declaration shall be made by way of a register, which shall be
open to the public. Where there are personal safeties or similar serious
concerns about full publicity, parts or even the whole of the declaration
should be submitted to the Chair of the CCLP-Board Ethics Committee who shall
hold it, and act upon it as appropriate, in confidence.
·
CCLP Worldwide global efforts to raise the
ethical standards of Educational Institutions /government officials, business
people and other individuals could be compromised by any ethical lapses on the
part of individuals representing CCLP Worldwide or any of its national or
Regional Chapters. It is essential that everyone associated with CCLP or any of
its National or National Chapters be highly sensitive to potential conflicts of
interest.
3.
Remunerated Work Contracts and Consultancies
a. Staff
members (including management) of CCLP Worldwide and its
National
Chapters sometimes are employed by, or undertake paid work for, other organizations.
Such work may be undertaken:
(i) where the
work is related to education, only with the express permission of their
superior;
(ii) in all
other cases, only if the work is declared as early as practicable.
b. Much of
CCLP Worldwide’s work is done by individuals who are not employees of CCLP
Worldwide or any of its National or Regional Chapters but who act for or on
behalf of CCLP Worldwide on a voluntary basis. This includes, among others, the
members of the International Council/ World Council/ Advisory Council/ Academic
Council of CCLP Worldwide, or other governance bodies of any of the Regional or
National Chapters, and the resource persons active throughout the CCLP
Worldwide movement. Many of such individuals will have business, professional
and other affiliations.
c. Members of
the International Council/ World Council/ Advisory Council/ Academic Council,
or companies or other organizations, with which such Members are currently
affiliated, may not perform remunerated work for the CCLP Worldwide
Secretariat. Similarly, or any similar
governance body of any Regional or National Chapter, or companies or other
organizations with which such individuals are currently affiliated, may not
perform remunerated work for their own National or Regional Chapter, except
that members of International Council/ World Council/ Advisory Council/ Academic
Council or any similar governance body of any National or Regional Chapter may
serve concurrently as a paid officer or staff member of the National Chapter
under a contract approved by such board of Governors or other governance body,
as the case may be.
d. (i) Members
of the International Board of Governors, or companies or other organizations
with which such members are currently affiliated, may apply and compete for
remunerated work contracts with any of the National
Regional
Chapters, and
(ii) members
of International Council/ World Council/ Advisory Council/ Academic Council or
any similar governance body of any National or Regional Chapter, or companies
or other organizations with which such individuals are currently affiliated,
may apply and compete for remunerated work contracts with any of the other
National or Regional Chapters or with the CCLP Worldwide Secretariat; provided
however that they are not offered any advantages over any competitors with
respect to being awarded or carrying out such work. They must not utilize privileged
information and do everything to contradict the perception of having utilized privileged
information; in addition, they will not exercise their board function to the
extent it relates to the conditions of the contract or the selection or
supervision of such contract. In other words, they do not need to be
disqualified in such cases because of their affiliation with CCLP Worldwide,
but neither may they be given the "inside track”. When doing non-CCLP related
work, board members or their companies shall not utilize privileged CCLP
Worldwide information, and shall also be sensitive to the perception that they
might be utilizing such information.
e. Resource
persons active anywhere in the CCLP Worldwide movement, or companies or other
organizations with which such individuals are affiliated, may apply and compete
for remunerated work contracts with CCLP Worldwide , or any of its National
Chapters, provided they are not offered any advantages over any competitors
with respect to being awarded or carrying out such work. They must not utilize
privileged information and do everything to contradict the perception of having
utilized privileged information. In other words, they do not need to be
disqualified because of their affiliation with CCLP Worldwide, but neither may
they be given the "inside track”. When doing non- CCLP Worldwide related work,
resource persons shall not utilize privileged information .and shall also be
sensitive to the perception that they might be utilizing such information. CCLP
Worldwide and the National Chapters will be transparent in their decision-making
processes when commissioning paid work, and will follow
transparent
tender procedures.
4.
Gifts and Entertainment
No person
associated with CCLP Worldwide or any of its National Chapters shall accept any
gift, entertainment, loan or anything else of value from any organization or
individual if it could be reasonably construed or perceived that the gift is
motivated by a wish to influence CCLP Worldwide
5.
How to Deal with a Possible Conflict of Interest
a. Potential
conflicts of interest should be identified and declared by the person in
potential conflict, or reported by other members of the movement, as soon as they
become aware of such potential conflict of interest. If problems are identified
before commitments are made or questionable actions have occurred,
embarrassment can be avoided and alternatives can be explored.
b. Such
disclosure or report should be made to the Chairman of CCLP
Worldwide or
of the respective National or Regional Chapter or to another suitable senior
officer or director.
c. The
evaluation of a potential conflict of interest must be made by the
CCLP Worldwide
International Board of Governors or the National or
Regional
Chapter board or by uninvolved individuals, such as the CCLP
Board’s Ethics
Committee or any ethics body of any of the National or Regional Chapters. The
evaluation may determine the absence of a conflict
of interest,
or it may lead to the conclusion that
(i) the
respective person should not go ahead with the evaluated activity or
that
(ii) he/she
should recuse him/herself from participating in decision making by CCLP
Worldwide or any of its National Chapters with reference to the matter in
conflict.
d. The
chairpersons of CCLP Worldwide and its National Chapters respectively are
responsible for ensuring that all persons associated with the activities of
CCLP Worldwide or any of its National or Regional Chapters are made aware of
the policy and procedures regarding conflict of interest. In addition, these
policy and procedures should be made available to the general membership
through publication, for example, on the website or in a newsletter.
6.
Disclosure of Payments to National Chapter or CCLP Worldwide
International
Board
Members
When a CCLP
Worldwide National or Regional Chapter or the CCLP
Worldwide
Secretariat makes payments – excluding approved expenses and per diems – to a
member of the International Board of CCLP, to a member of the board of the
National Chapter in question, or a member of the board or a staff member of any
other National Chapter – this should be declared in full in the annual
Financial Statement and Annual Report of the chapter in question or of the CCLP
Worldwide -Secretariat. Such reporting should also outline the procurement/tender procedures
conducted that led to such payment.
