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Conflict of Interest Policy

 

1. Applicability

This policy applies, except as otherwise stated, to every person associated with CCLP Worldwide, its Secretariat or any of its Regional or National

Chapters as a board member, officer, resource person or staff member. The "interests of any person associated with CCLP Worldwide” include the interests of any person with whom they have a close personal relationship, including their spouse, life partner, children, parents, siblings or other close family members.

 

2. General Policy

·        Every person associated with CCLP Worldwide (according to paragraph 1) must avoid or manage any potential real or perceived conflict of interest (inter alia by refraining from any decision making or voting on matters subject to a potential conflict of interest), and openly acknowledge any potential or actual conflict of interest which arises through his/her association with CCLP Worldwide

·        Conflicts of interest may arise from time to time in the course of such persons’ activities and decisions. They may arise in their work for the CCLP Worldwide movement with regard to pecuniary or financial interests, or interests that impede them in their duty to act in the best interests of the CCLP Worldwide movement.

·        Members of the International Council/ World Council/ Academic Council, and or any similar governance body of any National or Regional Chapter, shall declare their financial and non-financial interests which could potentially lead to or could conceivably be perceived as a conflict of interest. Such declaration shall be made by way of a register, which shall be open to the public. Where there are personal safeties or similar serious concerns about full publicity, parts or even the whole of the declaration should be submitted to the Chair of the CCLP-Board Ethics Committee who shall hold it, and act upon it as appropriate, in confidence.

·        CCLP Worldwide global efforts to raise the ethical standards of Educational Institutions /government officials, business people and other individuals could be compromised by any ethical lapses on the part of individuals representing CCLP Worldwide or any of its national or Regional Chapters. It is essential that everyone associated with CCLP or any of its National or National Chapters be highly sensitive to potential conflicts of interest.

3. Remunerated Work Contracts and Consultancies

a. Staff members (including management) of CCLP Worldwide and its

National Chapters sometimes are employed by, or undertake paid work for, other organizations. Such work may be undertaken:

(i) where the work is related to education, only with the express permission of their superior;

(ii) in all other cases, only if the work is declared as early as practicable.

 

b. Much of CCLP Worldwide’s work is done by individuals who are not employees of CCLP Worldwide or any of its National or Regional Chapters but who act for or on behalf of CCLP Worldwide on a voluntary basis. This includes, among others, the members of the International Council/ World Council/ Advisory Council/ Academic Council of CCLP Worldwide, or other governance bodies of any of the Regional or National Chapters, and the resource persons active throughout the CCLP Worldwide movement. Many of such individuals will have business, professional and other affiliations.

 

c. Members of the International Council/ World Council/ Advisory Council/ Academic Council, or companies or other organizations, with which such Members are currently affiliated, may not perform remunerated work for the CCLP Worldwide Secretariat. Similarly,  or any similar governance body of any Regional or National Chapter, or companies or other organizations with which such individuals are currently affiliated, may not perform remunerated work for their own National or Regional Chapter, except that members of International Council/ World Council/ Advisory Council/ Academic Council or any similar governance body of any National or Regional Chapter may serve concurrently as a paid officer or staff member of the National Chapter under a contract approved by such board of Governors or other governance body, as the case may be.

 

d. (i) Members of the International Board of Governors, or companies or other organizations with which such members are currently affiliated, may apply and compete for remunerated work contracts with any of the National

Regional Chapters, and

(ii) members of International Council/ World Council/ Advisory Council/ Academic Council or any similar governance body of any National or Regional Chapter, or companies or other organizations with which such individuals are currently affiliated, may apply and compete for remunerated work contracts with any of the other National or Regional Chapters or with the CCLP Worldwide Secretariat; provided however that they are not offered any advantages over any competitors with respect to being awarded or carrying out such work. They must not utilize privileged information and do everything to contradict the perception of having utilized privileged information; in addition, they will not exercise their board function to the extent it relates to the conditions of the contract or the selection or supervision of such contract. In other words, they do not need to be disqualified in such cases because of their affiliation with CCLP Worldwide, but neither may they be given the "inside track”. When doing non-CCLP related work, board members or their companies shall not utilize privileged CCLP Worldwide information, and shall also be sensitive to the perception that they might be utilizing such information.

 

e. Resource persons active anywhere in the CCLP Worldwide movement, or companies or other organizations with which such individuals are affiliated, may apply and compete for remunerated work contracts with CCLP Worldwide , or any of its National Chapters, provided they are not offered any advantages over any competitors with respect to being awarded or carrying out such work. They must not utilize privileged information and do everything to contradict the perception of having utilized privileged information. In other words, they do not need to be disqualified because of their affiliation with CCLP Worldwide, but neither may they be given the "inside track”. When doing non- CCLP Worldwide related work, resource persons shall not utilize privileged information .and shall also be sensitive to the perception that they might be utilizing such information. CCLP Worldwide and the National Chapters will be transparent in their decision-making processes when commissioning paid work, and will follow

transparent tender procedures.

 

4. Gifts and Entertainment

No person associated with CCLP Worldwide or any of its National Chapters shall accept any gift, entertainment, loan or anything else of value from any organization or individual if it could be reasonably construed or perceived that the gift is motivated by a wish to influence CCLP Worldwide

 

5. How to Deal with a Possible Conflict of Interest

a. Potential conflicts of interest should be identified and declared by the person in potential conflict, or reported by other members of the movement, as soon as they become aware of such potential conflict of interest. If problems are identified before commitments are made or questionable actions have occurred, embarrassment can be avoided and alternatives can be explored.

b. Such disclosure or report should be made to the Chairman of CCLP

Worldwide or of the respective National or Regional Chapter or to another suitable senior officer or director.

c. The evaluation of a potential conflict of interest must be made by the

CCLP Worldwide International Board of Governors or the National or

Regional Chapter board or by uninvolved individuals, such as the CCLP

Board’s Ethics Committee or any ethics body of any of the National or Regional Chapters. The evaluation may determine the absence of a conflict

of interest, or it may lead to the conclusion that

(i) the respective person should not go ahead with the evaluated activity or

that

(ii) he/she should recuse him/herself from participating in decision making by CCLP Worldwide or any of its National Chapters with reference to the matter in conflict.

d. The chairpersons of CCLP Worldwide and its National Chapters respectively are responsible for ensuring that all persons associated with the activities of CCLP Worldwide or any of its National or Regional Chapters are made aware of the policy and procedures regarding conflict of interest. In addition, these policy and procedures should be made available to the general membership through publication, for example, on the website or in a newsletter.

 

6. Disclosure of Payments to National Chapter or CCLP Worldwide

International Board

Members

When a CCLP Worldwide National or Regional Chapter or the CCLP

Worldwide Secretariat makes payments – excluding approved expenses and per diems – to a member of the International Board of CCLP, to a member of the board of the National Chapter in question, or a member of the board or a staff member of any other National Chapter – this should be declared in full in the annual Financial Statement and Annual Report of the chapter in question or of the CCLP Worldwide -Secretariat. Such reporting should also  outline the procurement/tender procedures conducted that led to such payment.

 

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